Dear Colleague,

It is time to begin planning in earnest for the upcoming SOLVE deployments.
As such, please read this message carefully and note/respond to/take action 
on all requests.

For security purposes and in order to plan appropriate lab space, please 
send a list of participants to Kathy Wolfe (kwolfe@al.noaa.gov) for all 
phases of the SOLVE campaign.  Specifically, ER-2 teams need to submit a 
list of names including full address, phone, fax, e-mail, social security
number, citizenship, passport number, and green card number (where 
appropriate) for each of the four components - test flights, integration,
January/February deployment, and February/March deployment.  DC-8 teams 
need to submit a list for each of their four components - integration, 
December deployment, January deployment, and March deployment.  The OMS 
teams (in situ and remote) need to submit two lists each - one for the 
November deployment, and one for the January (remote) or February (in situ)
deployment.

When preparing these lists, all SOLVE Principal Investigators (PIs) should
consult their NASA Research Announcement acceptance letters for details on 
the number of people in their group whose travel will be covered under NASA
support, and the mechanism for such coverage (e.g., NASA grant or SAIC 
contract through the NASA Langley Research Center).

In addition, investigators whose team members' travel will be covered 
through the SAIC contract must submit the names of the covered travelers to 
Mike Kurylo (mkurylo@hq.nasa.gov), who will transmit an approved list for 
each SOLVE segment to SAIC.  Without such information, SAIC will not be 
able to make the necessary airline reservations or arrangements for travel
voucher reimbursement.

For those investigators whose SOLVE-related travel has remained within 
their grant (due to low overhead charges at their respective institutions), 
if you plan on sending more people into the field than were accepted (the
details of which are specified in your accept letter), please make sure you 
have adequate funding to cover this travel.  There are no additional funds 
to augment the agreements currently in place.

If your travel is being funded under SAIC, then you must make your airline
reservations (either personally or through SAIC) at least one month in 
advance in order to effect the lowest fares possible.  Those who have not 
made reservations prior to the cut-off date run the risk of not receiving 
full reimbursement for their airline tickets.

Refer to calendars on SOLVE web site (http://cloud1.arc.nasa.gov/solve/).  
The calendars can be found under 'Project Events.'  The calendars have been
updated to reflect current plans for the mission.  Information is provided 
for all aspects of the campaign.

Logistics information regarding hotels and car rental can be found on 
anonymous ftp site ftp.al.noaa.gov in the public/Wolfe/SOLVE folder.  The
information is provided in three formats:  Microsoft Word (*.doc), portable
document format (*.pdf), and rich text format (*.rtf).  This information 
soon will appear on the SOLVE web site as well.  Please review the document
carefully and make your hotel selections based on the information provided.
Note that the SOLVE campaign will take place in concert with a number of 
other activities in Kiruna, and it is extremely important that you make your
reservations as soon as possible.  There are a limited number of hotel rooms 
in Kiruna, and our group will use more than half of those rooms.  In addition,
our European colleagues participating in EuroSOLVE will also be requiring 
hotel rooms at the same time as the SOLVE Science Team, further taxing the
available rooms.  Please do not delay in making your reservation requests.

All cars are to be rented through the Hertz office in Kiruna.  Information
regarding cars, rates, insurance, etc. is provided in the logistics document.
Again, please fax your reservation requests as soon as possible so that the
Hertz office can be sure to have an adequate supply of cars for the various
deployments.  We anticipate that most teams will rent a mid-size car.  The
rental agency will provide Volvo station wagons for this category, and the 
cars are more than adequate to transport three or four people and their 
luggage.  Please note that those investigators whose travel is supported by 
SAIC must rent a mid-size car in order to insure full reimbursement.  Any
exceptions to this policy must be approved by SAIC **in advance** and are 
subject to very stringent regulations.

DC-8 teams need to note that they are responsible for making their own hotel 
and car reservations.  This had been done by the NASA Ames DC-8 Project 
Office in the past; however, no group reservations will be made for the DC-8
participants for SOLVE.

If you have any questions regarding logistics (hotels, car rental), please
contact Kathy Wolfe.

SAIC will e-mail instructions concerning air travel reservation and the
procedure for submitting expense reports to all SAIC-supported travelers as 
soon as they receive the list of approved travelers from Mike Kurylo.  In 
the meantime, if you have any questions, contact Roy Chesson at 757.827.4686 
or r.w.chesson@larc.nasa.gov.  Please note that SAIC will not be able to make
your reservations until they receive confirmation from Mike Kurylo regarding
your approved participation; therefore, you must provide your team list (as
detailed in the fourth paragraph of this message) to Mike as soon as possible.

Questions regarding military transport for personnel and/or equipment should 
be directed to Mike Craig (mcraig@mail.arc.nasa.gov).  The SOLVE acceptance
letter for each ER-2 group indicates the number of people who are expected to
transit via military transport at the beginning of the January/February
deployment and the end of the February/March deployment.  DC-8 investigator
acceptance letters indicated that we are counting on at least 20 non-civil
service investigators being able to travel with the DC-8 for each of the
deployments.  Please consult Mike Craig regarding the number and identity of
such people in your group.

We look forward to your participation in SOLVE.  This will be a complicated
campaign, both technically and logistically.  With your assistance, we will 
be able to implement all of the planning necessary to make things run 
smoothly.  Thank you in advance for your cooperation.

Sincerely,

The SOLVE Management Team